No. Life.Church does not specify which airline should be used for travel to Family Reunion 2025, nor is there a price cap. However, the expectation is for each team member to practice good stewardship when booking all travel. LC does have a corporate account with Southwest Airlines, account 99584505. Find all the details on that benefit on Staff Portal.
Life.Church will reimburse the cost of parking. However, please practice good stewardship. If you can have a friend or family member drop you off and pick you up, please do. Alternatively, you can utilize Uber or Lyft if it will be more cost effective than parking at the airport. If you need to park at the airport, use long-term parking and take the shuttle to the terminal. Life.Church may not pay the total expense of premium airport parking.
The team member is personally responsible for all optional fees such as seat upgrade and early bird check in. This includes fees incurred for going over the baggage weight limits issued by airlines.
Family Reunion is for Staff and Spouses only. Nursing infants are allowed to join but no other children are invited to the event.
Coding: CEN-601-60020, Project ID: choose either Travel or Spouse Travel Memo: First initial, Last name, what was purchased, and business purpose(example: A. Carter Airfare for FR.) (Same memo for spouse)
No, you do not pay for your hotel room with your P-Card. Life.Church has set up direct bill with the hotels. You will pay for any incidentals on your personal credit card.
No. You should indicate on your registration form your preference for hotel room type, and the Purchasing Team will book your hotel room for you. Contact hotels@life.church if you have any questions.
Detailed hotel information will be sent to you with your hotel confirmation by the Purchasing Team.
No. You are responsible for any incidental charges included on their hotel bill.
We are encouraging team members that are able and willing, to stay with family, friends or other staff during the Family Reunion. If you do so, please indicate on your registration that you do not need a hotel. Please contact hotels@life.church regarding hotel accommodations ONLY.
If you wish to extend your hotel stay beyond the dates allotted for the Family Reunion for personal reasons, you will be personally responsible for booking and expenses associated with the extended dates. Payment should be made separately from Life.Church expenses and is not tax-exempt. If a hotel is extended due to additional work time, the expenses for extended work dates should be coded separately from the Family Reunion 2025.
If you live in the OKC metro area and would like to reserve a hotel room, it would be a personal expense not covered by Life.Church. We do not have any room blocks or discount codes available.
Please use your best judgment. The expectation is for each staff person to practice good stewardship when booking all travel. Life.Church has an agreement in place with Enterprise Rent-A-Car and National Car Rental to provide locked-in rates, no matter where you travel!
Up to standard size cars. If two or more staff members are traveling together, a larger vehicle may be rented, and each staff member’s name should be notated in the memo field on the expense in Ramp. *Larger vehicles rented for personal reasons (spouse or family travel) are not to be expensed to the church.
We encourage carpooling for each campus. Your campus team should work to coordinate travel of team members so the staff and spouses may share rental vehicles. Again, please remember good stewardship as you plan and book your travel.
No. Life.Church has the necessary insurance to cover you while in a rented vehicle when paid for with a Pcard. Also decline the additional fuel service option. Instead, fill the rental vehicle with gas before returning it to the rental company.
All state and rental car policies on tolls are ultimately the responsibility of the staff member to research prior to leaving the rental counter - inquire with the rental company on their toll policy as it is different for every state! The Rental Car and Tolls page on Staff Portal has helpful information on tolls for each state. *Failure to pay tolls in certain states that result in citations or unnecessary fees will need to be reimbursed back to LC."
Oklahoma campus teams that are outside of the OKC metro area, should use their personal vehicles in lieu of renting. Please submit mileage and toll fees for reimbursement. (Do not purchase gas with your Pcard or submit gas for reimbursement when you drive your own vehicle for mileage reimbursement.)
Please compare the cost of expensing mileage ($.70 per mile) vs renting a vehicle (plus fuel) for the more cost-efficient option. More information can be found in the Accounts Payable space on Staff Portal.
Vehicles should be rented for no earlier than Monday 9/29 and through the day you travel back home, generally no later than Thursday 10/2
If you wish to extend their car rental beyond the dates allotted for Family Reunion for personal or convenience reasons, you will be personally responsible for the expenses associated with the extended dates. Payment should be made separately from Life.Church expenses or reimbursed back to the church if the charge lands on your Pcard (split code any personal portion of the expense to CEN 000 12010). If a car rental is extended due to additional work time, the expenses for extended work dates should be coded separately from Family Reunion 2025.
Coding: CEN-601-60020, Project ID: choose either Travel or Spouse Travel Memo: First initial, Last name, what was purchased/rented, and business purpose (example: A. Carter Car Rental, FR travel). *Please also list all staff and/or spouse names for expenses where they were included (i.e. meals) or traveled together (i.e. rental cars). *Note, no spouse travel meals are to be expensed to the church.
We will cover the cost of travel meals for staff only, and only on the days you traveled to or back home from Family Reunion. Travel meals should only be expensed by staff traveling from outside Oklahoma and only if this travel is necessary during meal hours.
Team members are expected to practice good stewardship and dine as cost-effectively as possible. A max spend limit per meal type, based on the area in which you are dining, is found on the current GSA site. Find out more about per diem rates a the link below.
Travel meals for spouses is a personal expense and should not be expensed to the church.
Coding: CEN-601-60020, Project ID: choose Travel Memo: First initial, Last name, what meal and date, and business purpose (example: A. Carter, Travel lunch 10/2, FR) *Please also list all staff and/or spouse names for expenses where they were included (i.e. meals) or traveled together (i.e. rental cars). *Note, no spouse travel meals are to be expensed to the church.
